EVENT AND OPERATIONS COORDINATOR
Title: Event & Operations Coordinator
Salary Range: $60,000 – $70,000 Depending On Experience
Location: Indianapolis, IN
Target Start Date: August 1
ABOUT FAITH IN INDIANA (FaithIN)
Faith in Indiana unites tens of thousands of people across faith, race, and place to work together for racial and economic justice in Indiana.
Since its founding in 2012, Faith in Indiana has grown from twenty congregations in a single city to six county chapters that engage more than 125 congregations and partner organizations. Faith in Indiana and its chapters are run and led by our grassroots leaders. At FaithIN we center the leadership of Black people, immigrants, Muslims, returning citizens, women, and young people, who are the drivers of our campaigns for restorative justice, immigrant inclusion, healthcare for all, a caring economy, and the freedom to vote.
In addition to believing strongly that power must be shared equitably in our organization and our society, we believe that leaders are developed, not born; and that relationships grounded in trust and vulnerability coupled with radical accountability and direct, courageous communication allow for each of us to bring our full, brilliant selves to the table.
FaithIN understands we need a bigger more powerful social movement ecosystem in Indiana to achieve the change we want. That’s why we’ve helped to incubate a set of new organizations to put more power in the hands of ordinary people, including Act Indiana, a 501(c)4 sister organization, a voter engagement coordination hub, a communications hub, and more.
Faith in Indiana seeks an administrative leader to manage large scale events of 100+ participants, ensure office runs smoothly, and provide administrative support to Faith in Indiana’s executive team. The person in this role is mission control for Faith in Indiana’s grassroots volunteers, staff, and leaders. believes that to achieve transformative change our movements will include efficient systems, organized workspaces, and smooth processes.
This is an ideal job for a financial leader who thrives in a fluid and rapidly changing campaign environment. If you are self-motivated, detail oriented, and can have a track record of managing large scale events with high level of detail without anything falling through the cracks, all while keeping the ship humming day to day, please read on.
In this role you will;
Oversee event planning, external contracts, registration, and on-site coordination of large-scale events such as weeklong retreat that includes program, housing, meals for 100+ people, quarterly day-long gatherings of 75+ people, public meetings with 2,000+ attendees
Assist in event budgets for major events and programs
Manage internal calendar of events, provide on-side logistical support for events
Coordinate Office, Facility, and provide Executive Support
Coordinate with the Chief Development Officer to support fundraising activities including organizing records and managing schedules.
Maintain, monitor and order inventory for office supplies, order repairs for office equipment, and coordinate with external vendors
Support Faith in Indiana’s fundraising related data tracking systems, including outcome reporting, and support staff as needed including; Google drive, EveryAction, Foundation Search
Manage incoming and outgoing correspondence, including mail and packages, for Faith in Indiana and our growing family of organizations; Act Indiana, Indiana Voices, Indiana Votes and regional chapters.
Special projects as assigned.
Oversee the information technology functions, providing oversight and direction to organization wide technology planning and utilization
Onboard and train staff team to navigate organizational technology and operations systems
We would love to talk to you if you have some (not necessarily all) of these experiences…
A passion for grassroots progressive political change and shifting power to marginalized communities.
5-7+ years of experience managing large-scale events from conception to execution
Experience managing office operations, executive administration, and keeping things running smoothly in an often-changing environment
Relentless, when obstacles get in your way, you figure out a path forward, exuding positivity that helps those around you stay the course.
Highly organized, excellent communicator, and able to manage multiple streams of work in a fast-paced, deadline driven environment.
Innovative and strategic – incorporating new and effective systems and technology that amplify and optimize all aspects of the work
You are extremely detail oriented with the ability to remain calm and decisive under pressure.
Recognize the impact of white supremacy on all our lives and bring racial equity, inclusion, and intersectionality to all levels of our work.
While not required, a strong candidate might have one or more of the following:
Track record of volunteer coordination navigating all the hands on deck
Community roots in Indiana or meaningful connections to the cultural or political landscape of Indiana.
Experience working in or with Black churches, Spanish-speaking immigrant communities, and religious minorities.
A history of active involvement in social movements that work to support racial justice, immigrant rights, economic justice and/or protect our democracy.
This is a full-time, salaried position with a base salary range of $60,000-70,000, commensurate with skills and experience, with generous benefits including full medical, dental, and vision coverage, a 5% retirement match after 2 years, and generous paid time off. We also provide a cell phone with unlimited talk and data and a computer at the beginning of employment. Regular in-state travel and infrequent out-of-state travel is required. Work related expenses are reimbursed according to organizational policy.
This position will report to the Chief Development Officer, Leigh Riley Evans.
Please send a cover letter and resume to Leigh@faithindiana.org
Faith in Indiana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, criminal history, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The duties, responsibilities and activities listed here are subject to change based on organizational needs.